Updating School Photos in Engage
The digital student and staff photos are received by the Marketing & Community Relations Team. Once the drafts have been approved they can be uploaded into Engage for staff & students and this will sync them with Card Exchange, SEQTA and the Portal.
The process for students is a bulk upload, where staff are manual.
Student Photos
The filename for the photos need to be in the format CL1-Silkwood_PupilID.jpg They are generally received as the PupilID.jpg format. To update this, a bulk action can be done through PowerShell. Make a copy of the folder you are updating first in case of any errors.
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Open the location of the photos in file explorer and press shift+right-click together. From the menu that pops up, choose Open PowerShell window here.
- Run the following command: (Get-ChildItem -File) | Rename-Item -NewName {$_.Name -replace "^","CL1-Silkwood_"}
- This will update all the file names to the correct format. Adjust the command as necessary if the files are named differently.
Once the format is correct, you will need to save the folder to a location that you can access from the Engage remote desktop. I upload this to my OneDrive as it is mapped in Engage but ideally you would use the location of the photos if possible. See this article to see how to set up folders for use in Engage: Pin OneDrive Folders in Engage Desktop Client
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Open the Engage Desktop Client and go to Setup> Tools> Import Photos
- Use the following settings:
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Entity: Current Pupil
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Import From: Browse to saved location. To find your OneDrive folder, navigate to Network> tsclient\C\Users\yourname\OneDrive-SilkwoodSchool\ choose folder
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File Name Format: [SchoolID]+[PupilID]
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File Seperator: _
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File Extension: .jpg
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Overwrite Existing Photos: Yes (Tick the box)
Click on Import Images, it will take a bit of a time - a progress bar will appear.
Staff Photos
Staff photos need to be uploaded manually. In the folder where the photos are should be one called Images by Name with the Staff photos as a folder within here.
- Go to the Staff> Staff Screen in Engage and sort the staff grid into the same order as the staff photos in the folder.
- To the right of the existing photo in the staff details panel, click on the image icon with the green + symbol to add a photo
- Select the photo from the location for the staff members by name
- Once loaded, click save at the top left, above the staff grid
- Repeat for all staff members that have new photos available.